PRIVACY POLICY

At Artemis World Campus (hereinafter “we”, “us”, or “our”), we are committed to protecting the privacy of our users (hereinafter “you” or “your”). This privacy policy (hereinafter “Privacy Policy”) explains how we collect, use, and share information about you when you use our services, including our website and application process (hereinafter “Service”).

By using our Service, you represent and agree that you have read, understand, and agree to be bound by this Privacy Policy. If you do not agree to the terms of this Privacy Policy, please do not use our Service.

We comply with the requirements of the EU General Data Protection Regulation (“GDPR”) and will only use your information as described in this Privacy Policy.

INFORMATION COLLECTED

We collect information about you when you use our Service, including:

• Personal Data: This refers to information that can be used to identify you, such as your name, email address, phone number, and address. We collect Personal Data when you provide it to us, such as when you create an account or fill out a form.
• Education Data: This refers to information related to your education, such as transcripts, grades, test scores, and coursework. We collect Education Data when you provide it to us, such as when you submit an application to one of our programs.
• Technical Data: This refers to information about your device and how you interact with our Service, such as your IP address, browser type, and operating system. We collect Technical Data automatically when you use our Service.
• Usage Data: This refers to information about how you use our Service, such as the pages you visit and the actions you take. We collect Usage Data automatically when you use our Service.

USE OF YOUR INFORMATION

We use the information we collect about you for the following purposes:

• To provide and improve our Service: We use the information we collect to provide the Service and improve its features and functionality.
• To facilitate the application process: A core aspect of our Service is to facilitate an application process where users can apply to our programs, Partner Universities (colleges, universities, and other higher education institutions), and the Academic Accreditors, NCUK Consortium of Universities. To facilitate this process, we will provide our Partner Universities and Academic Accreditors with access to your Personal Data and Education Data for the purposes described in our Privacy Policy (namely, to help the Partner Universities determine whether to offer admission to you and to allow the Academic Accreditors to issue academic credit). By agreeing to this Privacy Policy and submitting an application, you consent to us sharing your Personal Data and Education Data with the Partner Universities and the Academic Accreditors, and you consent to the Partner Universities’ and Academic Accreditors’ limited use of your Personal Data and Education Data as described above.
• To communicate with you: We may use your Personal Data to communicate with you about our Service, such as to send you updates or marketing materials.
• To protect our rights and interests: We may use your information as necessary to enforce our terms of service, protect our rights and interests, or to comply with legal requirements.

SHARING OF YOUR INFORMATION

We may share your information with third parties in the following circumstances:

• With Partner Universities and Academic Accreditors: As described above, we will share your Personal Data and Education Data with Partner Universities and Academic Accreditors for the purpose of facilitating the application process.
• With Service Providers: We may share your information with third-party service providers who provide services on our behalf, such as hosting, email delivery, and marketing. These service providers are only authorized to use your information to the extent necessary to provide the services they are contracted to perform.
• With Business Partners: We may share your information with business partners for joint marketing and other purposes. If we do so, we will require the business partner to use your information in accordance with this Privacy Policy.
• With Legal Authorities: We may disclose your information to legal authorities if we believe it is necessary to comply with a legal requirement or to protect our rights and interests.

We will not sell your information to third parties or disclose it to third parties for their own marketing purposes without your consent. If we sell all or part of our business or assets, we may transfer your information to the buyer as part of that transaction. We will use reasonable efforts to ensure that any third party to whom we transfer your information will use it in accordance with this Privacy Policy.

COLLECTION OF INFORMATION THROUGH COOKIES AND SIMILAR TECHNOLOGIES

We may use cookies and similar technologies to collect information about you when you use our Service. Cookies are small files that are stored on your device and used to track your browsing activity. We may use cookies to personalize your experience, remember your preferences, and to show you relevant content. We may also use web beacons, which are small transparent images that are placed on a web page or in an email and used to track your browsing activity.

You can disable cookies in your browser settings, but please note that this may affect your ability to use certain features of our Service. By using our Service, you consent to the collection of information through cookies and similar technologies.

SECURITY MEASURES

We take reasonable measures to protect your information from unauthorized access, use, or disclosure. We use a combination of technical, administrative, and physical controls to secure your information. However, no security measures are perfect, and we cannot guarantee the security of your information.

We encourage you to take steps to protect your information, such as using a strong password and keeping it private, and being cautious when sharing personal information online. If you believe that your information has been compromised, please contact us immediately.

DATA RETENTION

We will retain your information for as long as your account is active or as needed to provide the Service. We will retain and use your information as necessary to comply with legal obligations, resolve disputes, and enforce our agreements.

If you wish to delete your account or request that we delete your information, please contact us. Please note that some information may be retained in backup copies for a limited period of time or as required by law. We will use reasonable efforts to delete your information, but we cannot guarantee that all information will be deleted completely

YOUR RIGHTS

Under GDPR, you have the following rights in relation to your personal data:

• The right to access your personal data: You have the right to request a copy of the personal data we hold about you and to request information about how we process that data.
• The right to rectification: If you believe that any of the personal data we hold about you is incorrect, you have the right to request that we correct it.
• The right to erasure: In certain circumstances, you have the right to request that we delete your personal data.
• The right to restrict processing: In certain circumstances, you have the right to request that we restrict the processing of your personal data.
• The right to object to processing: In certain circumstances, you have the right to object to the processing of your personal data, including the right to object to direct marketing.
• The right to data portability: In certain circumstances, you have the right to request that we transfer your personal data to another organization.
• To exercise any of these rights, please contact us using the contact information provided below. We will consider all requests and provide our response within a reasonable timeframe. Please note that we may need to request additional information from you to confirm your identity and to process your request.

We will not charge a fee for you to exercise your rights, unless your request is clearly unfounded, repetitive, or excessive. In such cases, we may charge a reasonable fee or refuse to comply with the request.

We may need to retain certain information for legal or administrative purposes, and we may not be able to fulfill your request to delete or restrict the processing of your personal data in such cases. However, we will inform you if this is the case and explain the reasons for our decision.

CHANGES TO THIS PRIVACY POLICY

We may update or revise this Privacy Policy from time to time. We will post any updates or changes on this page and encourage you to review the policy periodically. Your continued use of our Service after any changes have been made will constitute your acceptance of the revised Privacy Policy.

If we make any material changes to this Privacy Policy that significantly affect your rights, we will provide you with prior notice and the opportunity to review the changes before they become effective.

This Privacy Policy was last updated on January 2nd, 2023.